For FunInAFloridaVilla.com website

Last updated: November 2025

1. Introduction

This Privacy Policy explains how we collect, use, store, and protect your personal information when you make an enquiry or booking for the holiday rental property (“the Property”).

By contacting us, submitting a booking, or using this website, you consent to the practices described here.

The data controller is:
  Michael Collinson
  📧 mpc131175@gmail.com
  📞 +44 (0)7949 101467
  Correspondence address available upon request

2. What Personal Data We Collect

We only collect data necessary to manage your enquiry, booking, or stay.

2.1 Information you provide directly

• Full name

• Email address

• Telephone number

• Home or billing address

• Number of guests

• Payment information (processed securely by third-party providers; we do not store card details)

• Any additional information you include in correspondence

2.2 Information collected automatically

When using our website, we may collect:

• IP address

• Browser type

• Pages viewed

• Cookie preferences
  (See Cookie Policy below.)

2.3 Children’s information

We do not knowingly collect personal data from anyone under 18 except guest numbers provided by the booking adult.

3. How We Use Your Personal Data

Your information is used for:

3.1 Booking management

• Responding to enquiries

• Processing bookings and payments

• Sending confirmation and arrival instructions

• Managing your stay

• Handling cancellations, refunds, or security deposit claims

3.2 Legal and safety obligations

• Compliance with tax, accounting, or regulatory requirements

• Safety and incident reporting

3.3 Improving our service

• Analysing website usage

• Responding to feedback

We do not use your data for unsolicited marketing.

4. Legal Basis for Processing

We process your data under:

• Contractual necessity – managing your booking and stay

• Legal obligation – accounting and safety requirements

• Legitimate interests – responding to enquiries and improving service

• Consent – for optional cookies or direct communication when explicitly agreed

5. Sharing Your Information

We only share data with trusted third parties when necessary, such as:

• Booking platforms

• Payment processors

• Cleaning or maintenance teams (only guest name/booking dates if required)

• IT / website providers for hosting and security

• Legal or regulatory bodies if required by law

We do not sell or rent your data to any third party.

6. International Transfers

If you are booking from the UK or EU, your personal data may be transferred to and processed in the United States (where the Property is located).

We take reasonable steps to ensure your data is protected in compliance with applicable laws.

7. Data Retention

We keep your data only for as long as necessary:

• Booking information: 7 years (legal and tax requirements)

• Website analytics: up to 26 months

• Emails/enquiries: up to 24 months

You may request deletion earlier unless required by law.

8. Your Rights

Depending on your location (UK/EU GDPR), you may have the right to:

• Access your personal data

• Correct inaccurate data

• Request deletion (“right to be forgotten”)

• Object to processing

• Restrict processing

• Data portability

• Withdraw consent (for cookie/optional data)

To exercise your rights, contact:
📧 mpc131175@gmail.com

9. Security Measures

We take reasonable measures to protect your information, including:

• Secure hosting

• Encrypted connections (HTTPS)

• Limited access to personal data

• Secure payment providers

However, no online system is completely secure.

10. Third-Party Links

Our website may contain links to external sites. We are not responsible for their privacy practices.

11. Updates to This Policy

We may update this Privacy Policy periodically. The latest version will always be available on the website.